Smart Folders

Dynamic folders that automatically organize your links based on rules - like smart playlists for your bookmarks.

When to Use

Automatically collect all links from a specific domain (e.g., all GitHub repositories)
Group links by type (websites, files, folders)
Create date-based folders (links added this week, this month)
Organize client work by matching URL patterns
Build reading lists that auto-update as you save articles

How It Works

[PLACEHOLDER: Screenshot showing a smart folder with auto-matched links]

Smart Folders use rules to automatically include links that match specific conditions. Instead of manually dragging links into folders, define the criteria once and let SupaSidebar do the organizing.

Rule-Based Organization

Each smart folder contains:

Conditions: Rules that links must match
Match Mode: ANY (OR logic) or ALL (AND logic)
Source Filtering: Limit to specific spaces or folders

When you save a link that matches the rules, it automatically appears in the smart folder - no manual sorting required.

[PLACEHOLDER: Video showing user saving a link and it auto-appearing in smart folder]

Setup

Creating a Smart Folder

Right-click in the sidebar or folder area
Select New Smart Folder
Name your folder (e.g., “GitHub Projects”, “Work Research”)
Click Add Condition to define rules

[PLACEHOLDER: Screenshot of smart folder creation dialog]

Adding Conditions

Click Add Condition and choose a condition type:

URL Pattern

Matches: Contains, Starts with, Ends with, Equals
Example: URL contains “github.com” → Collects all GitHub links

Domain

Matches links from a specific domain
Example: Domain equals “reddit.com” → All Reddit links

Link Type

Filter by: Web links, File system items, or All types
Example: Link type is “File” → Only files and folders

Source Space

Matches links from specific workspace(s)
Example: Source space is “Work” → Links saved in Work space

Source Folder

Matches links from specific folder(s)
Example: Source folder is “Client A” → All Client A links

Date Range

Filter by creation date
Example: Created in last 7 days → Recent additions

[PLACEHOLDER: Screenshot showing all condition types in dropdown]

Match Modes

ANY (OR logic): Link matches at least one condition

Example: URL contains “github.com” OR URL contains “gitlab.com”
Use for: Collecting similar items from different sources

ALL (AND logic): Link matches all conditions

Example: URL contains “docs” AND Source space is “Work”
Use for: Precise filtering with multiple criteria

[PLACEHOLDER: Screenshot showing match mode toggle]

Using Smart Folders

Auto-Organization

Smart folders update automatically:

Save a link → It appears in matching smart folders instantly
Edit a link’s URL → Smart folder membership updates
Delete a link → Removed from all smart folders

Manual Overrides

Links in smart folders are references - deleting from a smart folder doesn’t delete the original link. To permanently delete, remove from the source folder.

Nested Smart Folders

Smart folders can be nested inside regular folders for hierarchical organization:


📁 Work
  ├── 🔍 Recent Work Links (smart folder)
  ├── 🔍 Client Websites (smart folder)
  └── 📁 Archives (regular folder)

[PLACEHOLDER: Screenshot showing nested smart folder structure]

Example Smart Folders

All GitHub Repositories

Condition: URL contains “github.com” Use: Quick access to all your GitHub projects

This Week’s Research

Conditions:

Link type is “Web”
Created in last 7 days Use: See what you’ve been researching lately

Work Documentation

Conditions (ALL):

URL contains “docs”
Source space is “Work” Use: Collect all work-related documentation

Client Work (Multi-Source)

Conditions (ANY):

URL contains “clientname”
Source folder is “Client A” Use: Gather all links related to a client

Reading List

Conditions (ALL):

URL contains any of: medium.com, substack.com, blog
Link type is “Web” Use: Auto-collect articles to read

[PLACEHOLDER: Screenshot showing example smart folder with conditions]

Managing Smart Folders

Editing Rules

Right-click the smart folder
Select Edit Smart Folder
Add, remove, or modify conditions
Changes apply immediately

Duplicating Smart Folders

Create variations of existing smart folders:

Right-click the smart folder
Select Duplicate
Modify conditions as needed

Custom Icons & Colors

Make smart folders visually distinct:

Right-click the smart folder
Select Edit Appearance
Choose icon and color
Smart folder stands out in sidebar

[PLACEHOLDER: Screenshot of smart folder customization options]

Tips & Tricks

Domain-Based Organization

Create smart folders for frequently visited domains:

“Twitter” → domain equals “twitter.com”
“YouTube” → domain equals “youtube.com”
“Stack Overflow” → domain equals “stackoverflow.com”

Temporary Smart Folders

Create a “Last 7 Days” smart folder to review recent saves before deciding where to file them permanently.

Project-Based Collection

Use URL patterns to collect project-related links:

“Project Apollo” → URL contains “apollo-project”
All links with that keyword auto-organize

Combine with Spaces

Create work-specific smart folders:

Condition 1: Source space is “Work”
Condition 2: URL contains “company-domain.com”
Result: Only work links from company domain

Reading List Workflow

Create smart folder: Link type = Web, Created in last 30 days
All saved articles appear automatically
Review and move keepers to permanent folders
Old articles age out after 30 days

Keyboard Shortcuts

Shortcut	Action
→	Expand smart folder to see contents
←	Collapse smart folder
Return	Open first item in smart folder

Spaces - Filter smart folders by workspace
Folders - Combine with regular folders for hybrid organization
Command Panel - Search within smart folder results
Recent Items - Use date-based smart folders for dynamic recents